Roles & Responsibilities:

1. Staff recruitment: Finding appropriate candidates and interviewing them.

2. Staff scheduling: 

• Scheduling shifts throughout the event 

• Assign staff to specific shifts and bar stations

3. Bar Setup & Breakdown

• Oversee setup of bar areas a day or two prior to the event date (bars, equipment, POS systems, fridges, signage, etc.) 

• Ensure layout supports efficient service and crowd control

• Manage takedown and proper storage of equipment after the event

4. Conduct performance evaluations and motivate staff

5. Inventory and Stock Management: 

• Forecast stock needs based on expected attendance

• Coordinate delivery, storage, and restocking of beverages, cups, ice, and garnishes

• Prevent stock shortages and spoilage

• Keep accurate records of usage and leftover stock

• Monitor and manage stock levels (alcohol, ice, mixers, garnishes, etc.)

• Making sure alcohol is cold

• Conduct regular inventory checks and control wastage

6. Bar Operations:

• Making sure bartenders wont go above allowed amount of alcohol pouring

• Oversee cleanliness, organization, and maintenance of the bar

• Ensuring team is well-trained in customer service, speed, and responsible alcohol service

• Ensure fast and consistent service to reduce wait times

• Monitor and maintain cleanliness and safety of all bar areas

• Oversee waste management and recycling procedures

7. Customer Service + Compliance & Safety:

• Ensure excellent customer service and handle complaints

• Maintain a welcoming and safe environment

• Motivate the team under high-pressure conditions and resolve conflicts quickly

• Monitor staff and crowd behavior for signs of over-intoxication

• Work closely with security and medical teams to handle incidents responsibly

8. Collaboration with Festival Team:

• Participate in hourly briefings and adapt plans in real time as needed

• Liaise with festival organizers, security, logistics, and production crews